Group study rooms are reserved using an Outlook Calendar. Follow the simple instructions below to check room availability and reserve a time in the selected group study room.

Click on the room number link. This will open the mymail.rit.edu login screen. Login using your RIT computer username and password.

Once you login using a valid username and password, the calendar for the selected room for the current day will open within your web browser. Available times are shown in yellow, times that have already been reserved are shown in white.

To select a different day:
Click on a date in the small calendar at the right

To select a different month:
Click on a triangle next to the month to move forward or reverse through the months

To change the view from a day to a week or a month:
Select one of the buttons in the menu bar.

To reserve a time for your group:

• Double click on the time you are interested in or click on New in the top navigation bar of the calendar to open the reservation window.
• Enter your name and email address in the Subject line.
• Leave the Location line blank.
• Verify that the start and end time are correct. Remember you can only reserve a room for a maximum of three hours.
• Click on Save and Close in the top navigation bar of the calendar.
• Note: If you reserve a time that has already been reserved by someone else, you are esentially on a waiting list for the room. You will only have access to the room if the group ahead of you does not show within fifteeen minutes of their reservation.

Your reservation will now appear in the calendar. Verify that the time is correct. To make any changes, just double click on the time again to edit the reservation. Don't forget to click on Save and Close in the top navigation bar of the calendar.

To delete a reservation, double click your reservation to open the reservation window. Click on the X in the top navigation bar of the calendar.

When you have finished reserving your selected study room, close your internet browser.

If you do not arrive within fifteen minutes of your scheduled time, you will forfeit the room.

If you have questions regarding group study room reservations, contact the Circulation Desk at 475-2562 or circwml@rit.edu.